We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs govern the way in which we collect, use, disclose, store, secure, and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.oaic.gov.au
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include names, addresses, email addresses, and phone numbers.
This Personal Information is obtained in many ways including interviews, correspondence, telephone, and email, via our website www.teamkids.com.au, from your website, from media and publications, from other publicly available sources, from cookies, and from third parties.
We collect your Personal Information for the primary purpose of providing our services to you, namely the child care and educational services in which your children enrolled (including providing medical treatment that you may have authorised), providing information to our clients, and for marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
When we collect Personal Information, we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
What we collect from you
If you sign up to one of our mailing lists, this means that you have opted-in and have consented to us sending you emails relating to the services or products we provide as a company. Don’t worry, we won’t spam you. We send all emails as per the guidelines set out by the Australian Communications and Media Authority.
User contact forms
When you fill out a contact form on our website, we will collect that information and use it to get in touch with you in response to your query. We may use the information to reach out to you to inform you of some of the services we provide, provided it is in line with your original query.
When you sign up to our website using your details to create a login, we will collect this personal information so that your user preferences are stored when you come back and log in.
If you contact us for technical, product, or other website-related support, we may retain that information on record to process your request as well as for training purposes. Such information may include the transcript, emails, or other information which was relayed by you and TeamKids throughout the support request process.
Credit card payments including PayPal
If you make a credit card payment via phone to our office, your credit card details are made fully available to us so that we can process your payment. You can rest assured that we destroy all credit card information the moment the payment has gone through.
When it comes to direct marketing, no one likes being spammed. At TeamKids, we may use your personal information to send you advertising that is customised to your interests, characteristics or general location.
Opt-out: As with all direct marketing correspondence that you receive from us via email, there is always an unsubscribe button or link located at the bottom of the email. With this, you can manage which messages you receive from us.
What we collect from your online activity
Site performance indicators: these give us information on how our website is used so that we can make the necessary improvements or amendments to make your experience better.
Analytics Cookies: these give us the statistics to understand how many people are on our website, which areas are popular and which areas we need to work on.
Advertising Cookies: we use these cookies to understand what type of advertising would be suited to someone like you. That way, you would receive ads that are more likely to be relevant to you.
www.teamkids.com.au may collect, use and/or share your location data to provide you with location-based services. Please be aware that your location data may only be tracked through an opt-in process which most browsers and devices will notify you of. No location data will be collected without your authorisation being provided.
What we collect and receive from others
Social Network widgets and buttons (Pinterest, Facebook etc.)
We may use your personal information to deliver advertising that is more customised or relevant to your interests or location. This does not mean that you will receive more ads, it simply means that we will do our best to make them relevant and tailored to your interests. If you have any questions or concerns relating to the advertising on our website (either hosted by a third party or by us, i.e. Google AdWords), feel free to contact us at firstname.lastname@example.org.
Third-party polling and survey plugins (Survey Monkey etc.)
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
For the primary purpose for which it was obtained.
For a secondary purpose that is directly related to the primary purpose.
With your consent; or where required or authorised by law.
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances, we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information may be disclosed by us in a number of circumstances including the following:
To third parties where you consent to the use or disclosure; and
Where required or authorised by law.
There are only a limited number of exceptions that allow or require TeamKids to use or disclose your children’s personal information for other purposes, and they include the following: (1) when required or authorised by or under an Australian law or a court/tribunal order, such as disclosure to the Department of Education, (2) when TeamKids reasonably believes the use or disclosure is necessary to lessen or prevent a serious threat to the life, health or safety of any individual, or to public health or safety, and it is unreasonable or impracticable to obtain the individual’s consent to the use or disclosure, and (3) when TeamKids reasonably believes that the use or disclosure is reasonably necessary to assist in locating a person who has been reported as missing.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years for archival purposes.
Maintaining the Quality of your Personal Information
It is important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you. You can update your Personal Information by updating your account at any time.
This Policy may change from time to time and is available on our website.
If you are not satisfied with the process of making a complaint you may make a complaint to the Information Commissioner on the details below:
Office of the Australian Information Commissioner
GPO Box 5288 Sydney NSW 2001
Telephone: 1300 363 992
Fax: 02 6123 5145
How to Contact Us
We understand that your personal information is important to you and are thrilled that you made it this far! If you have any questions or concerns about this policy or our practices, you can get in touch with us in the following ways:
Address: TeamKids, 1-3 LAKEWOOD BOULEVARD, BRAESIDE, VIC 3195
Phone: 1300 035 000